How to Increase Efficiency and Reduce Your IT Footprint

Sundata explains some more ways for businesses to get the most out of their technology.

As a business, you always need to ensure that you are getting the most out of your technology, and there are countless ways to do it. From consolidating technology and deleted zombie subscriptions, to redesigning your network and planning with the future in mind, Sundata shares our top tips to increase efficiency and reduce your footprint in your IT department.

Look at the whole picture

Often over time, IT grows gradually, in sort of a step-by-step process. For example, when companies have structural changes or when acquisitions occur, this can lead to duplication or redundant systems. It’s not an everyday requirement but standing back and taking a holistic view of your applications and infrastructure, may offer opportunities to improve efficiency. Candidates for this process might include:

  • Redesign your network
  • Increase use of virtualisation
  • Move appropriate services to the Cloud
  • Consolidate storage or servers.

At this point, it makes sense to check in with key vendors like Netapp, who can inform you on current practice – for example, how to manage your storage resources across both on-premise and Cloud, using a single interface like OnTap.

Zombie subscriptions

Have you ever had a subscription to an app on your phone that was hard to kill?  At a business level, this might take the form of a cloud service that did not get switched off, or a network or telephone services that are no longer in use or appropriate – but which need some dedicated effort to get switched off.

Conducting regular audits across your environment will help keep on top of these costly items.

Have a think about the future

Many organisations have change thrust upon them by circumstances outside their control. This means that it is often hard to carve out the time to do the appropriate planning. However, putting some thought into what the next steps might look like when change is demanded may pay off, through:

  • Better preparation and understanding of the changes needed by the business, leading to less pressure and potentially less cost to make the change
  • Lower risk as options have been compared more objectively than under the threat of a deadline.

Update if necessary

Keeping or replacing key IT assets or applications is a perennial question.  Infrastructure used to have an accepted service life of 3-4 years, and finance deals reflected this.  However, it is currently more common to see 5-7 years, and there are frequently hidden costs in this approach:

  • Warranty costs increase dramatically
  • Spares are harder to get
  • Systems get patched less often – if indeed patches are available
  • Power and cooling requirements are generally higher on old gear.

Prevention rather than cure

Day-to-day demands often dictate the approach that a problem is fixed when it occurs.  This is okay for a one-off, however, repeated occurrences demand a root cause assessment, and a preventative approach to reduce the chances of re-occurrence.

The challenge is taking the time and making this a priority as an investigation and remediation will take longer. It’s hard to justify this when users are demanding their issues be fixed as quickly as possible, but they need to be assured that the support team is committed to their long term IT needs and that the resulting solution will be the best one for the business.

At Sundata, it’s our job to make sure that your technology delivers on its potential. With a qualified IT team that has been supporting clients for over 30 years, you can be sure that we help you manage your IT services and find the right digital solutions. Get in touch today!

Our input, along with the expertise of our key vendors such as Netapp, ensures you are informed about your options and can make decisions that are the most appropriate for your organisation.

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